Collecting and processing personal data:
When you visit our websites, service providers that are also subject to data protection requirements will normally record the name of your internet service provider, the website from which you visit us, the pages you visit on our websites and the date and duration of your visit. We use “cookies” to track visitor preferences and to make it as convenient as possible to use our website. To do this, we use Google Analytics. If you do not want your data to be tracked when you visit our website, you can opt out beforehand here. In addition, personal data will only be stored if you explicitly provide it, for example, in a contact request.
Use of personal data and purpose:
We use your personal data for the technical administration of the websites, for customer administration and for marketing, insofar as you have expressly permitted such use by entries made on our website (an example being the Francotyp-Postalia newsletter).
Our privacy obligations and regulations in detail
1. Personal data
On specific pages of our website, we provide the option of making contact with us. In order to process your inquiry, iab - internet access GmbH must be permitted to record and store your personal data. The data transmitted to us in this context will be used only for the purpose for which it was provided. Your details will not be passed to third parties unless you have expressly agreed to this or if we are legally obliged to do so. In all other cases, the statutory data protection provisions and the procedures outlined below shall apply:
2. Online data transmission/data security
Data is automatically transmitted online and in encrypted form to the production centre. User intervention is not possible during production. The data is not accessible to staff involved in letter production and is protected by the statutory provisions in accordance with section 5 of the German Federal Data Protection Act (BDSG) and the privacy of communication by post and telecommunications in accordance with section 39 of the German Postal Services Act (PostG). Once production is complete and the anonymised data has been transferred to the billing programme, all letter data transmitted is immediately deleted. Addresses of letter recipients are stored for a limited time to facilitate the creation of the letters, are not passed to third parties and are protected against unauthorised access. Data security is guaranteed by firewalls, anti-virus applications, server and system monitoring, fully automated data backups on separate servers carried out several times a day and the deletion of delivery data/documents once processing is complete in accordance with section 5 of the German Federal Data-Protection Act (BDSG). Access to security-relevant zones is controlled by personalised smart cards issued to staff. Security guards, emergency power, warning and alarm systems, and CCTV monitoring of buildings and production centres complete our security measures and requirements.
3. Privacy obligations and regulations
The service provider responsible for data processing and production, iab - internet access GmbH – partner of Deutsche Post AG, is bound by the data protection requirements and statutory provisions in accordance with section 5 of the German Federal Data-Protection Act (BDSG) to facilitate inspections by officials from the German federal data-protection authorities and the German post office (Deutsche Post AG) and to maintain the privacy of correspondence of Deutsche Post AG under the terms of section 39 of the German Postal Services Act (PostG) and must also comply with the data protection regulations that apply to public bodies, such as the regional tax offices. All employees of iab - internet access GmbH must provide an unlimited undertaking in writing to preserve the confidentiality of data in accordance with section 5 of the German Federal Data-Protection Act (BDSG). They are forbidden to process, use or make personal data available in any form to third parties without authorisation.
Furthermore – in compliance with the formal obligation under the Act on the Obligations of Persons Not Employed by the State (“Verpflichtungsgesetz”) and BDSG – the following statutory provisions and duties are fulfilled:
Section 1 of the Act on the Obligations of Persons Not Employed by the State of 2 March 1974 (BGBII p.547) and in accordance with section 5 of the of the German Federal Data Protection Act of 20 December 1990 on the diligent performance of their duties under the terms of
• Section 133 paragraph 3 breach of safekeeping duty
• Section 203 paragraphs 2, 4, 5 Violation of private secrets
• Section 204 Exploitation of the secrets of another
• Sections 331, 332 Taking bribes and Taking bribes meant as an incentive to violating one’s official duties
• Section 355 Violation of the tax secret
4. Google Analytics
Furthermore you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en-GB.